Working with Cash Flow Templates

The following tasks will help you work with cash flow templates:

Add Cash Flow Templates

A template is a predefined pattern that you can use as the basis for setting up a project. Cash flow templates are based on selected budget template line items. You also have the option to link to schedule templates in order to link budget line items to a project schedule or to master tasks.

To add cash flow templates

  1. Go to the Cash Flow Template page. For more information see Access Cash Flow Templates Page.
  2. Click Add.
  3. In the Name field, enter a name for the template.
  4. Select the Active check box to make the template available to users.
  5. In the Description field, enter the description of the template.
  6. Click the Budget Template drop-down arrow and select a budget template that has line items included to set up the cash flow for.
  7. Click the Schedule Template drop-down arrow to select a schedule template for the ability to link the cash flow line items to master tasks.
  8. In the Setup Cash Flow section, take the following actions:
    • Click the Cash Flow Curve drop-down arrow for each line item to set the cash flow.
    • Click the Schedule Link Type drop-down arrow for each line item to choose what to link the schedule to.
    • In the Payment Lag field, enter the payment lag in days.

      • For a detailed description of the fields located on this page, see Add Cash Flow Template Page Overview.

  9. Click Save.

Edit Cash Flow Templates

After a cash flow template has been created, you can edit just the details of the template, such as the name, active/ non-active status and description. In addition, you can also modify the entire template by changing the budget or schedule template that the cash flow template is based on. For a detailed description of the fields located on this page, see Add Cash Flow Template Page Overview. Below is a procedure for editing the cash flow template.

To edit cash flow templates

  1. Go to the Cash Flow Template page. For more information see Access Cash Flow Template Page.
  2. Click the name of the template you want to modify. The Edit Cash Flow Template page displays.
  3. To modify the details of the cash flow template, make any of the following changes:
    • Modify the name of the template in the Name field.
    • Select or clear the Active check box. Active templates are available for use, inactive templates are not.
    • Edit the description of the template.
    • Click the Budget Template drop-down arrow and select a different budget template to base this cash flow template one. This will change the budget line items in the table below.
    • Click the Schedule Template drop-down arrow to select a different schedule template to base this cash flow template on. This will allow you to link budget line items to different master tasks.
  4. Click the Cash Flow Curve drop-down arrow to change the cash flow curve.
  5. Click the Schedule Link Type drop-down arrow to change what the cash flow curve is linked to.
  6. If the cash flow curve is linked to a task, you can click the task drop-down arrow to modify the master task that the curve is linked to.
  7. Enter a description for the budget template in the Description field.
  8. Click Save.

Copy Cash Flow Templates

If you copy a template, Trimble Unity Construct gives you the ability to save it with a different name. This is great if you have another template you need to create that may be similar, with only slight differences. This saves time and keeps you from having to create a brand new template from scratch.

To copy cash flow templates

  1. Go to Cash Flow Template page. For more information see Access Cash Flow Template Page.
  2. Click the Copy link. The Add Cash Flow Template page displays.
  3. In the Name field, enter a name for the template.
  4. Select or clear the Active check box. Active templates are available for use, inactive templates are not.
  5. In the Description field, enter the description of the template.
  6. Click the Budget Template drop-down arrow and select a budget template that has line items included to set up the cash flow for.
  7. Click the Schedule Template drop-down arrow to select a schedule template for the ability to link the cash flow line items to master tasks.
  8. In the Setup Cash Flow section, take the following actions:
    • Click the Cash Flow Curve drop-down arrow for each line item to set the cash flow.
    • Click the Schedule Link Type drop-down arrow for each line item to choose what to link the schedule to.
    • In the Payment Lag field, enter the payment lag in days.

      • For a detailed description of the fields located on this page, see Add Cash Flow Template Page Overview.

  9. Click Save.