Funding Settings Page

Once funding is enabled, it cannot be disabled.

If funding is enabled on the account, users will be required to select funding source(s) when entering budget line items, approving budget changes, adding commitments and/or invoices, depending on the settings that are configured on this page. There are also additional settings available that allow you to tighten or loosen these restrictions. For instructions, see Edit Funding Settings.

A description of each available funding option setting is below.

  • Budgets
    • Enable Funding on Budgets: Select this check box to require the selection of funding sources when a budget line item is added. For instructions, see Edit Funding Settings.

      Once enabled, this setting cannot be disabled.

  • Commitments: For instructions, see Edit Funding Settings.

    Once enabled, this setting cannot be disabled.

    • Enable Funding on Commitments: Select this check box to require the selection of funding sources when a commitment line item is selected. If this check box is selected, additional committed amount settings display.
    • Do Not Allow Committed Amounts to Exceed Funding Source Amounts: This option displays when funding is enabled for commitments. Select this check box if you do not want commitments to exceed the amount available in funding sources. If users enter a commitment amount that exceed funding available in the funding source, a validation message displays and user will have to enter an amount less than or equal to available funds in the funding source.
    • Commitment funding restrictions can be overridden at the project level: This option displays when funding is enabled for commitments. Select this check box to give users with Add/Edit Commitment permissions the ability to override commitment funding restrictions for individual projects.
  • Actual Costs: For instructions, see Edit Funding Settings.

    Once enabled, this setting cannot be disabled.

    • Enable Funding on Actual Costs: When funding is enabled, this setting is enabled by default and cannot be altered. A funding source must always be determined when entering actual costs into the system.
    • Do Not Allow Actual Costs to Exceed Funding Source Amounts: Select this check box to restrict actual costs (invoiced items) from exceeding amounts that are available in the funding source associated to the actual cost.
    • Actuals Funding restrictions can be overridden at the project level: Select this check box to give users with Add/Edit permissions the ability to override actual cost funding restrictions for individual projects.
  • Auto Allocate Funding Remainder: When the funding distribution feature is used to distribute funds from funding sources, there may be an amount that remains due to rounding. When this check box is selected, the remaining funds will automatically be added to the last funding source listed. Otherwise, this amount will have to be distributed manually.
  • Enable Account Level Funding: This setting enables account level funding.

    Account level funding cannot be disabled if at least one funding source exists.

  • Master Commitments: Enable Funding on Master Commitments: Enable Funding on Master Commitments: Select to enforce the selection of account level funding sources when master commitments line items are added.
  • Master Commitments: Do Not Allow Master Commitment Amounts to Exceed Funding Source Amount: This setting will be used as a default on new master commitments. Select to trigger a violation message when a proposed master commitment will exceed the account level funds available in the selected funding sources. This will prevent the master commitment or master commitment change from being saved.
  • Master Commitments: Master Commitment funding restrictions can be overridden at the funding source level: Commitment Funding Restrictions can be overridden at the Project Level: Select to allow users with Add/Edit Master Commit permission to override these restrictions.
  • Master Invoices: Enable Funding on Master Invoices: When account level funding is enabled, this setting is enabled by default and cannot be altered. An account level funding source must always be determined when entering master invoices into the system.
  • Master Invoices: Do Not Allow Master Invoice Amounts to Exceed Funding Source Amount: Do Not Allow Master Invoices to Exceed Funding Source Amounts: Select to trigger a violation message when a proposed invoice will exceed the funds available in the selected funding sources. This will prevent the invoice from being saved.
  • Master Invoices: Master Invoice funding restrictions can be overridden at the funding source level: Master Invoice Funding Restrictions can be overridden at the account level. Select to allow users with Add/Edit Actuals permission to override these restrictions at the project level.
  • Master Invoice Funding Source Control: Uncontrolled: Select this option to allow master commitment invoice line items to exceed the funding sources associated with the line item.
  • Master Invoice Funding Source Control: Do not allow master invoice amounts to exceed funding source amount allocated in an individual master commitment: Select this option to add restrictions based on master commitment invoice line items. Master commitment invoice line items will not be able to exceed available funds assigned to a master commitment.
  • Master Invoice Funding Source Control: Do not allow master invoice amounts to exceed funding source amount allocated in an individual master commitment line item: Select this option to add restrictions based on master commitment invoice line items. Master commitment invoice line items will not be able to exceed available funds assigned to a master commitment line.