Approve Invoices

Invoices can only be approved by users with Approve Final Invoice permissions; for more information, see Manage Permissions.

Additional items cannot be added to an invoice once it is approved. Additionally, approved invoices cannot be deleted; it has to be voided to be removed from the budget.

  • Invoice approvals can be done via a cost process called an Actual Cost Process.
  • Click the Items Pending Approval link located toward the top of the page to view a list of all cost items that are pending your approval. This quick link can be accessed regularly to stay abreast of pending approvals throughout the Cost module. An Items Pending Approval section is also located on the Home tab for your convenience.
    • Items Pending Approval Link

To approve an invoice

  1. Go to the Invoice Details page.

    2. For more information, see Access the Invoice Details Page.

  2. Click Approve.

    3. You are prompted to enter an approval date and add a note.

  3. Click the current date link to insert today's date into the field, or enter a different date in the Approval Date field.
  4. Click Yes, Approve Commitment.

    5. The newly added commitment is updated on the Project Cost Summary and Commitments Quick Cost Summary.

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