Typically, an invoice is marked paid when the accounting department has issued a check to the vendor. Once an invoice has been marked paid, it cannot be deleted; to remove the paid invoice from the budget, you must void it.
If funding sources have been added on the project level, you will not be able to take action on an invoice (Mark Received, Request Approval etc.) if a funding rule has not been applied.
To mark an invoice Paid
- Go to the Invoice Details Page.
- Click Mark Paid.
- Click the current date link to insert today's date into the field, or enter a different date in the Date Paid field.
- Click Yes, Mark as Paid.
For more information, see Access the Invoice Details Page.
You are prompted for confirmation and to enter a date for the payment.
If this is a draft invoice, you are also required to enter an approval date.