Previous Cash Flows Page

This page displays when the Previous Cash Flow button is selected on the main Project Cash Flow page and allows you to access a list of all previous cash flows.

The fields and buttons on this page are:

  • Project: This field displays the project name.
  • Current Cash Flow: This field displays the title of the current cash flow.
  • Description: Enter a description for the cash flow in this field.
  • Quick Cost Summary: The Quick Cost Summary offers a more condensed, yet comprehensive view of the budget, providing current status of the original budget, current commitments and invoices paid to date.
    • Current Budget: This is the approved original budget and all approved budget changes.
    • Current Commitments: This is the amount of all approved commitment changes plus original commitments, and approved general invoices. The formula is as follows: (approved commitment changes) + (original commitments) + (approved general invoices).
    • Actuals Approved: This is the amount of all approved invoices.
    • Actual Cost to Complete: This is the total invoice amount needed to fulfill all commitments. The formula is as follows: (projected commitments) – (actuals approved).
    • Available Funds: This is the total amount of funds available in your funding sources.

      Funds are not depleted from the funding source until invoices have been approved. This total does not take into account invoices marked received.

    • Forecasted Over/ (Under): This figure represents an amount above or under the forecasted budget. This total is the difference between the estimate at completion and the current budget. The formula is as follows: (estimate at completion) – (current budget). For more information on the forecasting utility, see Forecasting.
  • Previous Cash Flows:
    • For Month: This is the month of the previous cash flow. Click this link to open the View Cash Flow page for each respective month.
    • Description This is the description of the cash flow.
    • Created By: This is the name of the person the cash flow was created by.
    • Date Created: This is the date that the cash flow was created.
    • Baseline: This indicates whether the cash flow was used as a baseline for the project.