The submittal coordinator role is the central traffic cop for the submittal review process and is often filled by the architect/ engineer on the project. If the project owner is directly involved in managing the submittals, this role may be assigned to the facilities project manager within the owner's organization. In any case, this assignment can vary depending on each project's team structure and contractual needs.
Projects can have multiple submittal coordinators, but each submittal item is assigned to a single submittal coordinator individual. Submittal coordinators are able to manage each other's submittal items in the event of an absence.
The General Contractor is responsible for assigning a submittal coordinator. This step is typically done as part of setting up the Submittals module for each project, along with completing other submittal settings.
Submittal coordinators must be licensed e-Builder users with View Submittal permissions. The submittal coordinator does not typically have other submittal permissions unless they will also be performing functions normally handled by the subcontractors or general contractors.
Tip
e-Builder recommends assigning at least two submittal coordinators per project to avoid bottlenecks.
To assign a submittal coordinator
- Open the Submittal module.
- From the Project Menu, click Settings.
- In the Submittal Coordinator field, click the Select From drop-down arrow to narrow down the list of users to select from or choose All Roles.
- Select the user and then click the right directional arrow to add the user to the adjacent box.
- Click Save.
- User is a member of the project
- User is a member of the selected role
- User has view submittal permissions
The Submittal Settings page is displayed.
Tip
If you do not see the needed user in the selection list, verify with your e-Builder Administrator that the user meets all of the criteria below:
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