About the Payment Application

Trimble Unity Construct's application for payment feature supports widely used standards for processing invoices. By flagging commitment types to use the payment application functionality, pay app specific columns become available while processing an application for payment (commitment invoice) throughout the Cost and Processes modules. The Application for Payment feature is a fit for clients who already use or want to start using industry standard invoice processing. Additionally, you might choose to enable the payment application to take advantage of the schedule of values download and import capabilities.

Pay App Columns.docx

The columns on the payment application are:

  • A - Commitment Item #: Displays the commitment number.
  • B - Description of Work: Displays the description of work for the respective commitment line item.
  • Budget Code with Description: Displays the budget code and description of the budget line item that the commitment is associated with.
  • Funding Rule: Displays the funding rule used for the commitment invoice. Click the drop-down arrow to make a selection if an option is not populated. Action cannot be taken on a commitment invoice (Request Approval, Approve, Mark as Paid etc.) if a funding rule is not selected.
  • C - Scheduled Value: Displays the amount of the commitment item.
  • D - Work in Place from Previous Application(s): Displays the total approved invoice amount from previous payment applications for work in place excluding any previously stored material.
  • E - This Period: Displays the amount of work in place for this period.
  • F - Total Materials Presently Stored: Displays the net materials store, which is the materials stored from previous payment applications and newly delivered items awaiting payment for this period.
  • G - Total Completed and Stored to Date (D+E+F): Displays the amount of work completed and stored to date, which is the sum of work in place from previous payment applications, the amount of work in place for this period and the total amount of material stored to date, including newly delivered items awaiting payment.
  • H - % (G/C): Displays the total amount of materials completed and stored divided by the commitment amount.
  • I - Balance to Finish (C-G): Displays the remaining balance.
  • J - Retainage Release Amount: Displays the amount of remaining retainage.
  • Retained This Period: Displays the invoice amount retained for this period
  • Amount Less Retainage: Displays the net invoice amount due for payment for this period
  • K - Cumulative Retainage: Displays the cumulative retainage amount for all previous payment applications.
  • Edit Invoice Custom Fields Icon ( Edit Custom Field Icon): Click this icon to add or modify invoice item custom fields.

    This icon is located at the far right of the Invoice Items table, scroll to the end of the table to located this button.