An immense amount of data is generated throughout the life of a project, and the Documents module gives team members a central location to store, organize, and access the files they need. Folder permissions can be set to limit access to specific files. In this way, administrators control who is able to submit, edit, delete, and view the files in each folder. The folder structure can be arranged in any way that is best suited to support your internal processes. It gives all project participants, from the Project Executive to the Project Assistant, quick access to project files.
One of the key advantages of using the Trimble Unity Construct Documents module is that all project members are able to access the most up-to-date files from any location, at any time. The Documents module makes it easy to share documents via email or through notifications. In support of the collaborative nature of capital program management, team members are able to work on files collectively, check files in and out of the system, and redline documents while maintaining document version control. When internal or external participants are uploading files into the system, they are required to specify a folder in the document structure, which ensures that all files within the system are stored in a central location.
For increased visibility, features such as document access history are available to Administrators. You can also restore deleted files, and users with the appropriate permissions can easily review and modify document custom fields. Whether in the planning, design, build, or operating phases of the project, the Documents module streamlines the exchange and sharing of information while reducing the effort, time and cost associated with this process.